The Administrative Department

 

 

The Administrative Department at the Mycetoma Research Centre (MRC) was established to serve as a fundamental pillar in fulfilling the centre overarching mission of advancing patient care, scientific research, education, training, and community engagement initiatives. Recognising that effective management and coordination are vital for achieving these goals, the department plays a crucial role in ensuring that all operational aspects of the centre function smoothly, efficiently, and securely.

As the backbone of the organisation, the Administrative Department is responsible for the strategic and day-to-day management of resources, personnel, and operations. This includes overseeing administrative processes, implementing policies, and fostering an environment conducive to innovation and excellence. The department core functions are achieved through its specialised units, each dedicated to key areas essential for the centre’s success.

 

 

The Human Resources Unit

It focuses on attracting, developing, and retaining qualified staff, ensuring that the centre is staffed with dedicated professionals capable of delivering high-quality patient care, conducting impactful research, supporting training and educational programmes and community engagement initiatives. It manages recruitment, staff welfare, performance appraisals, and professional development initiatives to build a motivated and competent workforce.

The Unit Policies:

 Compliance with national labour laws, equal opportunity policies, confidentiality, and staff development.

The Unit  Activities

  • Manages recruitment, employee records, payroll, performance appraisals, and staff welfare.
  • Organises training, workshops, and professional development.
  • Ensures compliance with employment policies and labour laws.

 

The Finance Unit

It ensures sound financial management by preparing budgets, monitoring expenditures, and overseeing procurement processes. It maintains financial transparency and accountability, enabling the centre to allocate resources effectively for research projects, clinical activities, and community outreach programmes, thus supporting sustainable growth.

The Unit Policies:

Adherence to financial regulations, transparent budgeting, and procurement procedures.

The Unit Activities:

  • Prepares and monitors budgets, manages financial transactions and reports.
  • Oversees procurement, payments, and financial documentation.
  • Ensures financial transparency and accountability.

The Security Unit

It plays a vital role in maintaining a safe and secure environment for staff, patients, visitors, and assets. It implements security protocols, manages surveillance systems, and coordinates emergency response efforts. This ensures operational continuity and protects the centre’s valuable resources and sensitive information.

The Unit Policies:

Implementation of security protocols, access controls, and emergency preparedness.

The Unit Activities:

  • Implements security policies, manages surveillance systems and security personnel.
  • Conducts regular security assessments and drills.
  • Manages access controls and emergency response procedures.

 

The Public Relations Unit

It enhances the centre’s visibility and reputation through strategic communication, community engagement, and stakeholder relationships. It manages media interactions, organises outreach and educational campaigns, and promotes the centre’s achievements and initiatives, fostering trust and collaboration with the community, government agencies, and international partners.

The Unit Policies:

Ethical communication practices, confidentiality, and proactive stakeholder engagement.

The Unit Activities:

  • Handles internal and external communication, media relations, and stakeholder engagement.
  • Develops promotional materials, manages social media, and organises outreach activities.
  • Ensures the center’s public image aligns with its mission and values.

The Logistics Unit

It handles the procurement, inventory management, maintenance, and transportation needs of the centre. It ensures that all departments have the necessary supplies, equipment, and facilities to carry out their functions effectively, thereby supporting research, clinical services, and community activities. The Logistics Unit ensures transparent procurement, accurate inventory management, and regular maintenance while prioritising safety and ethics.

The Unit Policies:

Efficient procurement processes, inventory management, and maintenance protocols.

The Unit Activities:

  • Oversees procurement, inventory management, and supplies.
  • Coordinates transportation, maintenance, and facility management.
  • Ensures timely availability of necessary resources for research and clinical operations.